MOVE Your Business is proud to represent Geraci LLP, an American-based law firm focused exclusively on representing private lenders. Geraci provides comprehensive legal services to private lenders throughout the United States, including customized loan documentation, regulatory compliance, and risk mitigation. Their mission is to support private lending professionals with practical, forward-thinking legal solutions that enable confident decision-making and sustained growth.
On behalf of Geraci LLP, we are seeking a highly organized and detail-oriented Marketing Administrator to join our team. This dual-role position will provide dedicated executive support to the Chief Marketing Officer (CMO) while assisting the broader marketing department with administrative and operational tasks.
The ideal candidate is a proactive problem-solver with a strong foundation in administrative best practices and a working knowledge of marketing operations. This role is key to ensuring the smooth and efficient functioning of both the CMO’s office and the marketing team.
NOTE: We kindly ask that you submit your resume in English to help us understand your qualifications better. Looking forward to reviewing your application
Benefits:
- Competitive salary ($750/month)
- Strong support system
- Salary increase starting in your first year of employment (based on performance)
- Health benefit ($30/month)
- No computer activity monitoring
- Training materials for upskilling provided
- Paid holiday leaves (depending on the holidays that the client observes)
- Paid sick leaves (sick leave convertible to cash if perfect attendance)
- Paid planned leaves
- Internet Allowance ($25/month)
Key Responsibilities
- Executive Support to the CMO
- Manage and maintain the CMO’s calendar, including scheduling meetings, appointments, and travel arrangements.
- Serve as the primary point of contact for internal and external communications on behalf of the CMO.
- Prepare, organize, and proofread documents, presentations, and reports.
- Provide personal administrative support as needed to enhance the CMO’s productivity.
- Handle ad hoc executive tasks and projects to support the CMO’s efficiency.
- Marketing Operations Support
- Perform accurate data entry and maintain records within marketing platforms and databases.
- Assist with booking travel and creating itineraries for the marketing team.
- Handle day-to-day administrative tasks, including invoice filing, expense reporting, and data retrieval.
- Order and manage office supplies for the department.
- Support the coordination and logistics of marketing campaigns, events, and initiatives.
- Assist with ad hoc marketing operations and cross-functional projects.
- Team & Communication Coordination
- Coordinate and schedule team meetings, ensuring agendas, resources, and materials are prepared.
- Facilitate internal communication between the CMO, marketing staff, and other departments.
- Ensure smooth information flow and timely follow-ups on pending items..
Requirements
- Minimum of 3 years in administrative roles, ideally supporting marketing or senior executives.
- Proficiency in Microsoft Office Suite (Excel expertise strongly preferred).
- Familiarity with platforms such as HubSpot (for tracking) and Canva (for basic administrative use, not design).
- Excellent organizational skills, attention to detail, and ability to multitask effectively in a fast-paced environment.
- Strong interpersonal and written communication skills.
- Proactive, resourceful, and dependable with flexibility to manage ad hoc requests and shifting priorities.
Working Hours:
Full Time (40 hours per week)
Monday through Friday 8 AM - 5 PM Pacific Time
About Us: MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we’re committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.
Job Type: Full-time
Application Question(s):
- How many years of experience do you have as a Marketing Administrative Assistant?
- How many years of experience do you have in using CRM or Marketing Automation Tools?
