Objective
The role of the Business Immigration Legal Assistant is pivotal in our operations, as it facilitates securing visas, work permits, and other immigration-related documents for businesses and their employees. This position requires a meticulous and well-organized professional who can manage case files, coordinate with clients, and ensure all immigration processes are handled smoothly and efficiently. The ideal candidate will have strong organizational skills, a thorough understanding of business immigration procedures, and the ability to communicate effectively with all of the firm’s administration.
Responsibilities/Duties
Ø Conduct thorough client intake to gather comprehensive information and documentation relevant to business immigration cases, including employment records, company sponsorship details, and employee qualifications.
Ø Review and organize all client documentation, ensuring accuracy and completeness for visa applications, petitions, and other filings.
Ø Prepare and send an “Immigration Welcome Letter” to clients at the start of the process to outline the steps involved and provide initial guidance.
Ø Draft and prepare various immigration applications and petitions, such as: H-1B visas for specialty occupations; L-1 visas for intracompany transferees; E visas for treaty traders and investors; PERM labor certifications; I-140 immigrant petitions; Adjustment of Status and Consular Processing applications; Family or Asylum Petitions.
Ø Ensure all filings are accurate, complete, and submitted within designated timelines.
Ø Monitor and manage the progress of submitted applications and petitions, keeping clients informed of their status and any required follow-ups.
Ø Maintain consistent and clear communication with clients to provide updates, gather necessary information, and ensure they are informed about the status of their cases.
Ø Coordinate and send correspondence related to immigration matters and responses to government agencies.
Ø Liaise with government agencies such as USCIS, DOL, and DOS to track and manage the progress of applications and petitions.
Ø Ensure compliance with all applicable immigration laws and regulations, including maintaining detailed records of all communications and filings.
Ø Maintain organized case files for each client, ensuring all materials are accounted for and accessible.
Ø Manage the legal team’s calendars to accurately track all case-related events, deadlines, and appointments.
Ø Handle and track all case-related expenses, ensuring they are budgeted and documented appropriately.
Ø Assist attorneys in preparing for interviews, hearings, and other proceedings by organizing all necessary documentation and evidence.
Ø Provide clients with materials and guidance for interviews and other immigration-related appointments.
Ø Work closely with the immigration team to ensure a seamless process from initial consultation to final resolution.
Ø Navigate any family or asylum petitions the firm may handle.
Ø Coordinate with the client’s HR departments and external stakeholders to facilitate the smooth handling of immigration matters.
Ø Ability to conduct legal research on all Federal and State immigration and corporate issues.
Ø Assist in completing and filing Federal and State corporate documents, including, but not limited to, incorporations, trademark registrations, and business agreements.
Requirements
Ø A degree or certification in paralegal studies, legal studies, or a related field is preferred but not required.
Ø Previous experience as a legal assistant or paralegal, with a strong focus on business immigration law.
Ø In-depth understanding of business immigration processes, visa types, and documentation practices.
Ø Exceptional organizational skills and the ability to manage multiple tasks precisely and efficiently.
Ø Proficiency in legal software, case management systems, and Microsoft Outlook.
Ø Excellent communication skills, capable of effective interaction with clients, government agencies, and other stakeholders.
Ø Ability to work efficiently under pressure and meet strict deadlines accurately and professionally.
Job Type: Contract
Contract length: 3 months