Project Coordinator, Creative Studio

About the Company

Infillion is the only global media platform combining the power of MediaMath’s industry-leading data and technology with the unrivaled performance of TrueX’s interactive video and CTV technology. Infillion works with more than 1,400 of the world’s leading agencies and brands with premium managed- and self-service cookieless media solutions that deliver guaranteed attention in an increasingly opaque media environment. Infillion is headquartered in New York City, and owns Gimbal location-based technology, InStadium, NeXt, Analytiks.ai and Phonic.ai. Infillion can be found online at www.Infillion.com. The company is one of the most awarded ad-tech companies in the media, marketing, advertising and technology industries and is now one of FastCo’s Most Innovative Companies.

About the Job

The Project Coordinator will play a key role in managing the end-to-end lifecycle of ad campaigns and creative projects within the Creative Studio. This position requires a highly organized, detail-oriented individual with strong project management skills who can coordinate internal teams, manage client expectations, and ensure that all deliverables meet deadlines, budgets, and quality standards.

As a Project Coordinator, you will work closely with designers, strategists, account managers, and external partners to keep projects on track and drive creative innovation in attention-based advertising

Key Responsibilities:

Project Management:

• Manage the full lifecycle of creative projects, ensuring they are delivered on time, within scope, and within budget.
• Coordinate internal resources across design, strategy, and production teams, as well as third-party vendors, to ensure seamless project execution.
• Act as the primary point of contact for project updates, providing regular status reports to internal teams and stakeholders.
• Ensure all stakeholders are aligned on project goals, timelines, roles, and responsibilities by maintaining clear documentation and communication.
• Identify potential risks or roadblocks and proactively recommend solutions to keep projects on track.

Meeting Coordination & Communication:

• Lead and facilitate various project meetings, including requirements gathering sessions, workload prioritization meetings, weekly standups, and adaptive status meetings.
• Ensure meetings are outcome-driven, with clear action items and follow-ups to keep projects progressing smoothly.
• Collaborate with project management leadership to effectively communicate project completion and launch details across the organization.

Resource Allocation & Process Adherence:

• Ensure resource availability and allocation across all stages of a project to avoid bottlenecks and delays.
• Ensure adherence to project timelines, milestones, and processes, while continuously identifying ways to improve workflows.
• Maintain comprehensive project documentation, including timelines, meeting notes, and client feedback.

Collaboration & Innovation:

• Partner with Account, Sales, Ad Ops, and Product teams to align project deliverables with client goals and expectations.
• Work closely with designers and strategists to develop innovative and impactful creative solutions that drive attention and engagement.
• Assist with data entry and extraction for project tracking and reporting purposes

Qualifications:

Required Skills & Experience:

• 1+ years of experience in project management, preferably in a creative or advertising environment.
• Strong proficiency in project management tools (e.g., Asana, Trello, Monday.com) and familiarity with Adobe Creative Suite.
• Basic understanding of how to collect, analyze, and interpret data to inform creative decisions.
• Excellent organizational and time-management skills, with a proven ability to manage multiple projects simultaneously.
• Strong written and verbal communication skills, with the ability to convey ideas clearly and effectively.
• Client-facing experience, with the ability to build and maintain strong working relationships.
• Proficient in English
• Able to support the Pacific time zone in the US

Nice to Have:

• Bachelor’s degree in Graphic Design, Media, Communications, or a related field.
• Strong understanding of design principles, including UI/UX, user flows, visual language, and design patterns.
• Experience working in a service-oriented organization or creative agency.
• Familiarity with ad tech platforms and digital media.
• Knowledge of data visualization tools and methods.

Personal Attributes:

• Entrepreneurial mindset: You take ownership of your work and are proactive in identifying solutions to challenges.
• Attention to detail: You have a keen eye for quality and consistency in deliverables.
• Collaborative spirit: You thrive in a team-oriented environment and enjoy working cross-functionally.
• Creative thinker: You’re passionate about design and innovation, always looking for ways to improve and push creative boundaries.

Sense of humor: You bring positive energy to the team and contribute to a fun and supportive work environment.