MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, we’re committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.
We are looking for a detail-oriented and highly organized Property Management Assistant to support the management of a portfolio of real estate properties located across Canada and the United States. You’ll work directly with the property owners to coordinate maintenance, track documentation, and provide administrative support for property-related needs.
NOTE: We kindly ask that you submit your resume in English to help us understand your qualifications better. Looking forward to reviewing your application
Benefits:
- Competitive salary ($750/month)
- Strong support system
- Salary increase starting in your first year of employment (based on performance)
- Monthly Performance Incentive (only for full-time roles | based on given metrics |can range from $40 - $50)
- Health benefit ($30/month)
- No computer activity monitoring
- Training materials for upskilling provided
- Paid holiday leaves (depending on the holidays that the client observes)
- Paid sick leaves (sick leave convertible to cash if perfect attendance)
- Paid planned leaves
- Internet Allowance ($25/month)
Key Responsibilities
- Administrative & Property Coordination
- Assist with scheduling maintenance, repairs, and inspections across multiple private properties.
- Coordinate with service providers, vendors, and contractors in Canada and the US.
- Maintain up-to-date property files, including records of services, warranties, and expenses.
- Track and follow up on outstanding tasks, repairs, and vendor communications.
- Maintain calendars for recurring property-related tasks (e.g., HVAC servicing, landscaping, security system checks).
- Document Management & Reporting
- Organize and update digital property records, including invoices, contracts, service reports, permits, and insurance documents.
- Prepare summaries or reports of ongoing property issues, completed tasks, and budget tracking.
- Ensure accurate and timely recordkeeping for tax and compliance-related purposes.
- Vendor Liaison
- Liaise with contractors, inspectors, and vendors to request quotes, schedule work, and monitor progress.
- Track work orders and ensure timely resolution of issues.
- Financial & Operational Support
- Assist with expense tracking, invoice reviews, and basic bookkeeping entries related to property operations.
- Reconcile receipts and coordinate with the owner or accountant for monthly reporting.
- Help gather and organize documentation needed for insurance, permits, or service contracts.
- Ad Hoc Tasks
- Support miscellaneous administrative tasks related to property operations.
- Assist with research (e.g., vendor sourcing, city permit requirements, property upgrades).
- Help manage or monitor special property projects or renovations as needed.
Requirements
- 2+ years of experience in administrative or property coordination roles (real estate support preferred).
- Excellent communication skills and fluent English (spoken and written).
- Extremely organized and self-directed with strong attention to detail.
- Experience with property management software or tools (e.g., Google Workspace, Dropbox, Monday.com, Notion, or similar).
- Ability to manage multiple priorities, follow up consistently, and meet deadlines.
- Familiarity with property operations or real estate documentation is a plus.
- Availability to work full-time during EST or PST hours is required.
Working Hours:
Full Time (40 hours per week)
Monday through Friday 8 AM - 5 PM EST/PST Time
Job Type: Full-time
Application Question(s):
- How many years of experience do you have in Property Management?
- How many years of experience do you have in using Property Management Software?
- How many years of experience do you have in Admin Support?