Job Overview
We are seeking a dedicated and detail-oriented Office Assistant to join our team. The ideal candidate will play a crucial role in ensuring the smooth operation of our office by providing essential administrative support. This position requires strong organizational skills, excellent phone etiquette, and the ability to manage multiple tasks efficiently. The Office Assistant will be the first point of contact for clients and visitors, making customer service skills vital for success in this role.
Duties
- Greet and assist clients and visitors at the front desk, ensuring a welcoming environment.
- Manage incoming calls with professionalism and courtesy, directing inquiries to the appropriate personnel.
- Maintain organized filing systems for documents and records to ensure easy retrieval.
- Utilize Google Workspace for document creation, scheduling, and communication within the team.
- Provide customer support by addressing client inquiries and resolving issues promptly.
- Assist with bookkeeping tasks using QuickBooks, including invoicing and expense tracking.
- Perform general clerical duties such as data entry, photocopying, and scanning documents.
- Coordinate office supplies inventory and place orders as necessary to maintain stock levels.
- Support time management by scheduling appointments and managing calendars for team members.
Experience
The ideal candidate should possess:
- Proven experience in an office environment or similar administrative role.
- Strong organizational skills with an ability to prioritize tasks effectively.
- Excellent phone etiquette and interpersonal skills for effective communication with clients and team members.
- Familiarity with Google Workspace applications (Docs, Sheets, Calendar) is preferred.
About the job
- Intermediate English level (advanced will be a plus).
- This is a remote full-time job (40 hours per week average)
- Schedule availability, work from home with stable fast internet, 2 screens preferred.
- Schedules between 7 a.m. - 6 p.m. Monday to Friday some Saturdays 40 hours max work per week
- 40 hours paid vacation after 1 year based on employee accrual.
- We will provide Microsoft office, phone application online, and shared server access.
- Employe must supply their own equipment
If you are looking for an opportunity to contribute to a dynamic team while developing your administrative skills, we encourage you to apply for the Office Assistant position.
Job Type: Full-time
Expected hours: No more than 40 per week
