Job Duck is hiring a virtual
Project Management OfficerWe're not just another company – we're a team of driven individuals passionate about connecting businesses with top-tier international and home-based professionals. We're building something big here, aiming to be the largest recruitment and staffing firm in the United States for this specialized talent pool, and we're looking for someone who wants to be a part of that journey. Our culture is built on five core values that guide everything we do:
Attack the Day: We start each day prepared to conquer it. We focus on the one thing we can do today to make our work easier and propel the company forward.
Be Incredible: We strive for excellence in everything we do. We're organized, efficient, and never settle for mediocrity. We go the extra mile, providing exceptional value at every turn.
Complete the Job: We're doers. We get things done, even when it's tough. We make the extra effort, leveraging our experience, knowledge, skills, and resources to overcome any challenge.
Dream Big: We have ambitious goals and we're not afraid to chase them. We embrace change and are passionate about growth, both personally and as a company. We operate as the company we aspire to be, always striving for more.
Excuse-Free Attitude: Excuses have no place here. We believe in accountability and ownership. We own our mistakes and focus on finding solutions, not making excuses.
This isn't just a job; it's an opportunity to join a dynamic team that's making an impact.
The Project Management Officer (PMO) is a strategic leader responsible for high-level project planning, resource management, and cross-departmental collaboration. By providing structure and oversight to the project management process, the PMO ensures that projects are planned, resourced, and executed effectively, bridging the gap between Project Managers and the rest of the company. This role manages critical PMO systems, supports resource allocation, and engages in strategic communication efforts, training initiatives, and leadership meetings to drive continuous improvements in project management practices.Duties and responsibilities will include, but are not limited to the following:
Duties and responsibilities will include, but are not limited to the following:
1. High-Level Project Planning and Execution Support
Oversee project planning activities, ensuring clear timelines, deliverables, and responsibilities are in place.
Provide a structured framework for project execution, supporting Project Managers with resource allocation, alignment, and overall project tracking.
2. Resource Management
Track and allocate resources across projects proactively to optimize support and ensure project success.
Monitor workloads, adjust resources based on project demands, and communicate updates to project teams to prevent bottlenecks.
3. System Optimization and Tool Maintenance
Oversee PMO systems, including the PMO Database, Planner, PowerAutomate, Power BI, and Forms, maintaining their functionality and efficiency.
Keep planning and tracking tools updated, accessible, and aligned with current project needs to support seamless planning and execution.
4. Strategic Communication and Training Initiatives
Lead strategic campaigns, such as training sessions and planning workshops, to build company-wide project management capabilities.
Develop training materials and resources, delivering sessions that reinforce project management fundamentals and ensure team alignment on best practices.
5. Leadership Engagement and Cross-Departmental Collaboration
Attend leadership meetings, share insights and innovative ideas to drive PMO improvements and support high-level decision-making.
Collaborate with external departments (e.g., IT, Business Intelligence) to coordinate PMO requests and ensure that projects have integrated support from necessary teams.
6. Quality Checks and 1:1s with Project Managers
Conduct one-on-one sessions with Project Managers to review project health, ensure resource sufficiency, and support career development.
Perform regular quality checks to confirm that PMs are following best practices and that projects align with PMO standards.
7. Internal PMO Project Oversight
Plan and track internal PMO projects, including initiatives like the PMO app, IT assistance, and company-wide training (e.g., GSU All training).
Ensure that PMO-specific projects are executed efficiently and contribute to overall project management improvements within the organization.
Key Skills
Project & Program Management
High-level project planning and execution support
Resource Management
Leadership & Stakeholder Management
Proactive
System optimization and data-driven reporting
Technical & Systems Proficiency
Communication & Collaboration
Continuous Improvement & Best Practices
Promoting PMO standards and project management best practices
To be considered for this opportunity, you should have the following:
Qualifications
Education
Bachelor’s degree in Business, Project Management, or a related field - Preferred
Certifications
PMP (Project Management Professional) - Required
PRINCE2 or other certifications are valuable
Experience
3+ years in project management, PMO roles, or equivalent leadership positions
Proven experience managing multiple complex projects and resources simultaneously
Experience leading training, process improvements, or PMO-level initiatives
Advanced use and administration of:
Microsoft Suite
Microsoft Planner
Power Automate
Power BI
Microsoft Forms
PMO Databases or similar tools
Every Great Person Deserves a Great Job. Therefore, choose to apply now! Keep tabs on your email and WhatsApp to get the next steps. Make sure to review your spam folder.
Our application process has multiple stages; applying here is just the first step. Every candidate has to pass each step in our application process to become part of our team. Please note that this is a home-based position.
