Description:
Hubtek is a company that believes in young talent and seeks to support the development of its employees on a personal and professional level through learning experiences and growth opportunities. We support companies through our Talent and Technology services.
We have been impacting the world since 2018 and we want to keep pushing ourselves to become the brightest minds in our field and better serve our customers.
As an Accounting Specialist, you will focus on accounting, billing and bookkeeping procedures, maintaining data integrity and supporting other departments.
Some of your responsibilities are but are not limited to:
Carrier Setup and Documentation Management:
- Review carrier packets to ensure all required documents are present (e.g., MC certificate, W9, Insurance certificate).
- Input and verify carrier details in ITS Dispatch and update missing information from SaferWatch.
- Communicate carrier enrollment updates to the team.
Accounts Receivable (A/R)
- Monitor and manage overdue invoices using QuickBooks reports.
- Notify clients about overdue payments, including providing detailed payment instructions.
- Ensure accurate documentation is attached to client notifications (e.g., invoices, payment instructions, proof of delivery).
Accounts Payable (A/P)
- Process carrier bills in QuickBooks and ITS Dispatch.
- Verify invoice details with corresponding carrier information and update the system accordingly.
- Maintain organized records of processed invoices.
Invoicing
- Assemble and verify complete documentation for invoicing (e.g., rate confirmation, BOL, carrier invoice).
- Ensure alignment between rate confirmation and carrier invoice amounts.
- Save and send invoices and supporting documents to customers, tracking status changes systematically.
Requirements:
What would help you succeed:
- Believe and love what you do.
- Strong attention to detail.
- Problem-solving skills.
- Excellent communication.
Minimum requirements:
- Studies: A High School Degree is required. A Bachelor's degree is not required but is a plus, desirable studies in International Business, Business Administration, Accounting, Finances or any other career-related.
- Experience: At least 1 year of experience in accounting processes in Logistics, especially , Accounts Payable and Accounts Receivable.
- Tools: Proficiency in Quickbooks is a must.
- Language: Advanced English skills. C1 or higher is required.
Perks:
- Schedule: Monday to Friday from 7:00 a.m. to 4:00 p.m., following the US calendar.
- Contract: Indefinite term contract.
- Location: Only for Colombia, this position will be remote.
- Salary: $3.300.000 - 3.500.000 depending on the experience.
Would you like to be part of a company that belongs to the 100 tech companies recognized by Freight Waves in the supply chain industry in the United States?
