About Us
Geeks5g is a fast-growing international digital marketing and technology company. We manage SEO, websites, social media, AI/software, Google Ads, call centers, and more — all supported by our custom platform, Proaxis.ai.
As we scale, we are hiring a PMO / Intake & Flow Coordinator to manage the transition of every new sale into smooth, structured delivery across our multiple divisions.
Role Overview
When a deal is closed by Sales, your role begins. You will take ownership of the intake process, translating contracts into actionable projects, assigning tasks, and ensuring managers and teams deliver on time. You’ll act as the hub of communication across departments, escalating blockers, and keeping everything moving without bottlenecks.
Your mission: make sure no one has to ask “what’s the status?” — because you already know.
Key Responsibilities
- Intake every new client order from Proaxis.ai and confirm scope.
- Spin up projects in the system using pre-built templates and workflows.
- Assign tasks to the correct division managers (SEO, Web, Ads, Social, etc.) with deadlines.
- Monitor timelines, deliverables, and SLAs across all projects.
- Escalate blockers to division managers or Operations Director quickly.
- Maintain clear cross-department communication and updates.
- Keep records, status reports, and dashboards updated daily.
- Ensure client-facing teams (CSMs) always have the latest delivery status.
Requirements
- Proven experience in project coordination or PMO roles, ideally in digital marketing, BPO, or software.
- Strong organizational and multitasking skills — able to manage multiple client projects at once.
- Familiar with project management tools (ClickUp, Asana, Monday, Jira, or similar).
- Excellent communication skills in English and Spanish.
- Detail-oriented, process-driven, and proactive in preventing delays.
- Comfortable working in a fast-paced, high-growth environment.
What We Offer
- Competitive salary with room for growth.
- Key role in an international agency scaling rapidly.
- Hands-on experience with multiple divisions and global clients.
- Training and full access to our in-house platform Proaxis.ai.
- Dynamic, professional office culture in Medellín.
Job Type: Full-time
